This Privacy Policy describes the types of Personal Information TEO Services, Inc. dba TEOPM (“TEOPM,” “we,” “us,” or “our”) may collect from users of our time tracking and project management software, Geo-Cx, and related services available through our web-based and mobile application (the “Services”). It also describes our policies and procedures on the collection, use, maintenance, protection, and disclosure of your Personal Information and tells you about your privacy rights and the choices you have regarding Personal Information.
The use of our Services is governed by our Customer Agreement and User Agreement, as applicable. We call our customers who subscribe to Geo-Cx as “Customers” in our Customer Agreement and our Customers’ authorized users as “Authorized Users” in our User Agreement. This Privacy Policy applies to all Customers and their Authorized, which are collectively referred to as “Users” in this Privacy Policy.
The term “Personal Information” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
Please read this Privacy Policy carefully before accessing and using our Services to understand our policies and procedures regarding your Personal Information and how we will treat it.
Updates
We reserve the right to modify this Privacy Policy at any time by posting an updated Privacy Policy on our website. If we make changes, we will notify you by revising the date at the top of the policy. If we make any material changes, we may provide you with notice on the Services, and we may also, at our sole discretion, provide active registered Users with an email notice of those changes. You are responsible for regularly reviewing this Privacy Policy, and your continued use of the Services after we make changes is deemed your acceptance of the updated Privacy Policy. If any modification is unacceptable, you shall cease using the Services or notify us of your decision to opt-out as provided in this Privacy Policy. If you have questions about this Privacy Policy or wish to exercise any of your rights under this Privacy Policy, you may contact us at support@geo-cx.com.
1. Personal Information We Collect About You
We collect Personal Information from the following categories of sources: (a) directly from you; (b) indirectly/automatically from you; (c) from our Customers; and (d) from third parties.
Personal Information We Collect Directly From You
While you are accessing or using our Services, we may ask you to provide us with certain Personal Information about you that is necessary to provide you with the Services, and you may also choose to provide us with additional Personal Information.
You may also provide us with information about you at the time of submitting a contact form, providing feedback, purchasing Services, or requesting customer support, which may include the following:
Contact information: First and last name, email address, hourly rate, employee ID, and telephone number.
Business Information: Business name, industry, and address.
Project Information: Project name, location, dates, and services performed.
Employment Information: Employer name, title, job description, hourly rate, location, and role.
Payment information: Our third-party payment processor may also collect your credit card information and provide us with your name, the services purchased, and the date and time of the transaction.
Mobile Device Information: We may access and receive information that you provide us access to.
Geolocation Data: Information such as the precise or approximate location determined from your IP address or from GPS and/or cell phone tower location data while using our Mobile Application.
Communication information: Any content of any communications you send and/or receive through the Services or through other communication, such as email, to or from us.
Customer Testimonials: Any customer testimonials and comments on our Services that you provide us through consent.
Feedback and Support: Information you provide through our customer service helpdesk, including subjects, descriptions, request type, and attachments.
Incident Information: Information about a safety or health-related incident, including the time, date, and location of the incident, and information about the types of injuries (if applicable) involved and the personnel impacted.
We will not ask or require you to provide sensitive information such as information related to your finances, marital status, or any other information not required to provide the Services. We will not ask for, and you should not provide us with, information regarding protected classifications, including: race, color, religion, national origin, age, sex/gender, gender identity, sexual orientation, marital status, medical condition, and disability information, as described under the appropriate state or federal law.
Information We Automatically Collect From You
While you are accessing and using our Services, we may automatically collect certain information from you. This information may include:
Browser Information: Information about your device's internet protocol address (e.g., IP address), browser type, and version.
Browsing History: Information about the pages of our Mobile Application or website that you visit, the date and time you access those pages, the time spent on those pages, and other actions while using our website.
Geolocation Data: Information such as the approximate location determined from your IP address.
Device Information: Information about the device you use to access our Services, including the hardware model, the type of device you use, operating system and version, and other unique device identifiers.
The information we automatically collect from you is only statistical data and does not include Personal Information, but we may maintain it or associate it with Personal Information we collect in other ways to help us improve our Services and deliver a better and more personalized service. We use these technologies for a number of purposes, including enabling you to use the Services, facilitating the functioning of and your access to the Services, better understanding how you navigate through our website, and detecting and preventing fraud.
The technologies we may use for this automatic data collection may include:
Cookies (or browser cookies). Cookies are small files placed on your computer’s hard drive when you access certain websites that record your preferences. We use cookies to track the use of and improve our Services.
Web Browser Storage. Some websites use the browser's "sessionStorage" and "localStorage" to store data; "sessionStorage" is stored temporarily, but the “localStorage” is persistent. You may erase them by deleting your browser's history.
Web Beacons. Certain sections of the Services and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, or single-pixel gifs) that permit us to determine whether you performed a specific action, for example, if you used our Services or opened an email.
Third-Party Use of Cookies
Some content or applications on the Services are served by third parties, including payment processors and content and application providers. These third parties may use cookies, web beacons, or other tracking technologies to collect information about you when you access or use our Services. The information they collect may be associated with your Personal Information, and/or they may collect information related to your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content. We do not control these third-party tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For more information about how you can opt out of receiving targeted advertising from many providers, see the Network Advertising Initiative’s opt-out page and Google Ads setting page.
Website Analytics
We use website analytics that track and report website traffic (“Website Analytics”). We use Website Analytics as a third-party tracking service, but we don’t use it to track you individually or collect your Personal Information. We use Website Analytics to collect information about how our Services perform and how our users navigate through and use the Services. This information helps us evaluate the use of our Services and improve its performance.
Website Analytics may gather certain non-personally identifying information over time, such as your IP address, browser type, internet service provider, referring and exit pages, timestamp, and similar data about your use of the Services. We do not link this information to your Personal Information, such as your email address or username.
Google Ads (AdWords)
We use remarketing services to advertise on third-party websites after you visit our Services. We and our third-party vendors use cookies to inform, optimize, and serve ads based on your past visits to our Services. Google Ads (AdWords) remarketing service is provided by Google Inc. You can opt out of Google Analytics for Display Advertising and customize the Google Display Network ads by visiting the Google Ads Settings page. Google also recommends installing the Google Analytics Opt-out Browser Add-on for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page.
Personal Information We Collect from Our Customers
When Customers use our Services, they may provide us with Personal Information such as first and last name, email address, employee ID, phone number, the projects you are working on, or other information. We cannot control the types of Personal Information that our Customers provide us, but we will treat such Personal Information according to the terms of this Privacy Policy.
2. How We Use Your Personal Information
We use the Personal Information you provide, or we collect, if applicable:
To provide you with information about a project that a Customer asks you to join;
To assist Customers with estimating and tracking project expenses, including man-hours;
To provide geolocation information to Customers, notifying them of the location of their Authorized Users;
To assist Customers in completing OSHA and other work-related incident reports;
To keep you updated regarding projects that you are working on;
To present our Services to you;
To provide and maintain the functionality of the Services;
To notify you about changes to our Services;
To allow you to participate in interactive features of our Services when you choose to do so;
To provide customer support;
To create and manage your account, if applicable;
To allow you to log into the Services;
To process payments for the Services;
To provide you with news, special offers, and general information about other products and services that we offer that are similar to those you have already purchased or enquired about unless you have opted not to receive such information;
For our internal business purposes, such as data analysis and audits;
To gather analysis or valuable information so that we can improve our Services;
To fulfill our obligations and enforce our rights arising from any contracts you entered with us;
To monitor the usage of our Services;
To detect security incidents and protect against deceptive, illegal, or unauthorized activities;
To comply with applicable law;
To evaluate and/or conduct a divestiture, restructuring, dissolution, merger, or other transfer or sale of our assets;
In any other way we may describe when you provide the Personal Information; and
For any other purpose with your consent.
3. How We Share and Disclose Your Personal Information
Where permissible under applicable law, we may share your Personal Information in the following situations:
With Our Customers: When you register for the Services, we will share your Personal Information with the applicable Customer from whom you have been given access to the Services.
With Service Providers: We may share your Personal Information with service providers, contractors, and other third parties we use to support our business and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.
With Business Partners: We may share your Personal Information with our business partners to offer you certain products, services, or promotions, and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.
For Business Transfers: We may share or transfer your Personal Information in connection with, or during negotiations of, a merger, sale, financing, or acquisition of all or a portion of our business to another company.
As Aggregated Information: We may disclose aggregated information about our Users and information that does not identify any individual to our advertisers, business partners, or any other third party.
To Enforce Our Agreements: We may disclose your Personal Information to enforce and administer our legal agreements.
To Protect Our Rights: We may disclose your Personal Information to protect the rights, property, or personal safety of our company, its employees, its members, and members of the public.
For Legal Compliance: We may disclose your Personal Information to comply with applicable laws, a court order, or legal processes, including to respond to: (i) notices of intellectual property infringement; (ii) claims that information violates the rights of third parties; and/or (iii) government or regulatory requests.
With Your Consent: We may disclose your Personal Information for any other purpose with your consent.
4. How We Secure Your Personal Information
We use commercially reasonable technological safeguards to secure the Personal Information we collect about you. The secure server software ("SSL") encrypts all information you input before sending it to us on our website. The security of your Personal Information is important to us, but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. For more information about how we safeguard Personal Information while using our Services, see our Customer Agreement. If you have any questions about the security of our Services, you can contact us at support@geo-cx.com.
5. Responsible Disclosure of Security Vulnerabilities
If you have discovered or believe that you have discovered a security vulnerability on the Services, or if you encounter any Personal Information of any other User that you do not believe was intended for you, we request that you notify us immediately at support@geo-cx.com. If you are conducting any security test of the Services and encounter any sensitive data (including financial information, proprietary information, or trade secrets of any party), you must stop your test, notify us immediately, and not disclose this data to anyone else. We will use commercially reasonable efforts to identify, investigate, and remedy any potential security vulnerabilities with the Services within a reasonable timeframe upon notification. If we believe that a security vulnerability does or could exist, we reserve the right to limit access to the Services and to require you to update your password or account emails or take any additional security measures before the Services may be accessed.
6. How You Can Manage Your Personal Information
You may correct, amend, or delete the information we hold and control about you by contacting us at support@geo-cx.com. After receiving proof of your identity, you may request that we delete or change any or all of your Personal Information (subject to certain exceptions), and we will do our best to respond to your request within thirty (30) days of receipt. You are responsible for keeping your Personal Information up to date.
To update Personal Information controlled by our Customers, you must contact the applicable Customer directly.
Deleting Mobile App User Account
The user can delete their account within the Geo-Cx mobile app at any time. Please note that deleting your account will permanently remove your profile and associated data from the system. If you wish to use the app again, you will need to create a new account.
Steps to delete a user account:
Open the Geo-Cx mobile application and log in with your credentials.
Tap the Profile icon
Scroll down and tap Delete Account.
Confirm your choice by following the on-screen instructions.
If you encounter any issues while deleting your account or need further assistance, please contact us at support@geo-cx.com.
7. Retention of Your Personal Information
We may retain your Personal Information for as long as your account is active or as needed to provide you with the Services. We will also retain and use your Personal Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
We may also retain de-identified statistical data for internal analysis purposes. Statistical data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Services, or we are legally obligated to retain this data for longer periods.
8. Consent to Processing of Your Personal Information in the United States
Please be aware that your Personal Information may be processed by us (and third parties on our behalf as further described in this Privacy Policy) outside of your home country, including in the United States, where data protection and privacy regulations may not offer the same level of protection as privacy laws in your country. If you provide us with Personal Information, you agree to this Privacy Policy, and you consent to the transfer of your Personal Information to the United States, if applicable. We will take all the steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Privacy Policy, and no transfer of your Personal Information will take place to an organization or a country unless there are adequate controls in place to secure your Personal Information.
Opting Out of Personalized Ads
You may choose to opt out of receiving personalized advertisements from us by deleting, disabling, or managing browser cookies and web browser storage.
Marketing Emails Opt-Out
If you no longer want to receive marketing emails from us, you may click the “Unsubscribe” link in an email, follow the instructions provided in any email we send, or contact us at support@geo-cx.com.
Tracking Opt-Out
You can opt out of accepting cookies (or browser cookies) by activating the appropriate settings on your browser or setting your browser to alert you when cookies are being sent. However, if you disable or refuse all cookies, you may not be able to access and use some parts of the Service, or some portions of the Services may not act as expected.
9. Third-Party Websites
We may provide links to third-party websites through our Services, and this Privacy Policy does not apply when you access such third-party websites. We have no control or responsibility over their data collection, use, or disclosure practices. When you click on links that take you to external websites, you will be subject to their privacy policies. If you access and transmit information to third parties’ websites, you do so at your own risk. You should carefully review the privacy policy of any third-party website you visit before using it or disclosing your Personal Information to its provider.
10. Collection of Payment Information
We may use third-party service providers for payment processing, where applicable. We will not store or collect your payment card details. The information will be provided directly to our third-party payment processor, whose use of your Personal Information is governed by their privacy policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express, and Discover. PCI-DSS requirements help ensure the secure handling of payment information.
Our payment processor is Stripe, and you may review their privacy policy and related agreements here.
11. Personal Information of Minors
The Services are intended for individuals 18 or older. If you are under 18, you may not use the Services. We do not knowingly collect information from or direct any of our content specifically to children under 18. If you believe we might have any information from or about a child under the age of 18, please contact us at support@geo-cx.com.
12. Supplemental Notice to California Residents
Californian users of the Services may have additional rights afforded them under California Privacy Laws (defined below).
Additional Definitions Applicable to California Privacy Laws
“CCPA” or “California Consumer Privacy Protection Act” means California Civil Code § 1798.100 et seq. as amended by the California Privacy Rights Act of 2020 (“CPRA”).
"Consumer," "Business," "Sell," and "Service Provider" will have the meanings given to them in the CCPA.
“Personal information” is information that identifies, relates to, or could reasonably be linked with you or your household. For example, it could include your name, social security number, email address, records of products purchased, internet browsing history, geolocation data, fingerprints, and inferences from other personal information that could create a profile about your preferences and characteristics.
California Consumer Privacy Act
Your Rights. If the processing of your Personal Information is subject to the CCPA, you have the right to:
Request us to disclose the categories and specific Personal Information we collect, use, disclose, and sell;
Know the categories of Personal Information that we collect and the purposes for which we collected or used such Personal Information and whether that information is sold or shared;
Know the categories of sources from which the Personal Information was collected;
Know the categories of third parties with whom we shared or to whom we sell your Personal Information;
Know whether we collected or sold your Personal Information for business or commercial purposes;
Request deletion of Personal Information we collected from you, subject to certain exceptions;
Opt-out of the sale of your Personal Information; and
Not receive discriminatory treatment by us for exercising your rights set out in the CCPA.
Categories of Personal Information Collected by Us
For information about what categories of Personal Information we may collect from Users in the twelve (12) months preceding the date this Privacy Policy was last modified, the sources of such information, the purposes for collecting and using that information, and what types of third-party service provider we may share that information with please see the following sections in this Privacy Policy entitled: ‘Personal Information We Collect About You;’ ‘How We Use Your Personal Information;’ and ‘How We Share and Disclose Your Personal Information.’ For more information about how to review and change your Personal Information collected through the Services, please see the section titled ‘How You Can Manage Your Personal Information.’
Categories of Personal Information Disclosed for a Business Purpose
The following is a summary of the categories of Personal Information we have disclosed for a business or commercial purpose in the 12 months preceding the date this Privacy Policy was last modified.
A full list of Service Providers (defined as “Subprocessors” in our Customer Agreement) is provided on our website here.
Such categories of Personal Information may be collected, used, or disclosed for business and commercial purposes, which may include the following examples:
To operate and improve our Services;
To provide you with the Services, respond to your inquiries, and give you the necessary support;
To respond to law enforcement requests, court orders, or governmental regulations;
As described to you when collecting your Personal Information or as otherwise set forth in the CCPA;
For internal administrative and auditing purposes; and
To detect security incidents and protect against malicious, deceptive, fraudulent, or illegal activity, including, when necessary, to prosecute those responsible for such activities.
Categories of Personal Information we collect include: Parties with whom each category of Personal Information may be shared include: Third party name:
Geolocation Data: your approximate geographic location based on your IP address, or your specific geographic location when using our Mobile Application and where you have opted into location sharing. Service Providers, Customers, and other Authorized Users where the Customer has granted access to such information to them based on their user role. Google Maps API.
Identifiers: Real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, or other similar identifiers. Service Providers, Customers, payment processors, our affiliates, our business partners, third-party vendors to whom you or your agents authorize us to disclose your Personal Information in connection with the Services, and other Users when you display your Personal Information publicly. Send Grid - Stripe - Twilio.
Categories of Personal Information described in California Civil Code §1798.80(e): Name, mailing address, billing address, and telephone number. Service Providers, payment processors, our affiliates, our business partners, third-party vendors to whom you or your agents authorize us to disclose your Personal Information in connection with the Services, and other Users when you display your Personal Information publicly. Stripe - Firebase - Twilio.
Employment Information: employer name, title, job description, location, hourly rate, and role. Service Providers, Customers, payment processors, our affiliates, our business partners, third-party vendors to whom you or your agents authorize us to disclose your Personal Information in connection with the Services, and other Users when you display your Personal Information publicly. -
Financial Information: billing address, bank account number, credit card number, debit card number, or any other financial information. Payment Processors. Stripe.
Commercial Information: Records and history of Services purchased, obtained, or considered, or other purchasing histories or tendencies. Service Providers, payment processors, our affiliates, our business partners, and third-party vendors to whom you or your agents authorize us to disclose your Personal Information in connection with our Services. -
Internet and other similar network activity Service Providers, payment processors, our affiliates, our business partners, and third-party vendors to whom you or your agents authorize us to disclose your Personal Information in connection with our Services. Stripe - Firebase - Google Maps API.
Such categories of Personal Information may be collected, used, or disclosed for business and commercial purposes, which may include the following examples:
To operate and improve our Services;
To provide you with the Services, respond to your inquiries, and give you the necessary support;
To respond to law enforcement requests, court orders, or governmental regulations;
As described to you when collecting your Personal Information or as otherwise set forth in the CCPA;
For internal administrative and auditing purposes; and
To detect security incidents and protect against malicious, deceptive, fraudulent, or illegal activity, including, when necessary, to prosecute those responsible for such activities.
Do Not Sell My Personal Information
As a California consumer, you have the right to opt out of the sale of your Personal Information. To make such a request, please contact us by email at support@geo-cx.com.
In the past 12 months, we have not sold your Personal Information other than to utilize Website Analytics in order to gain insights regarding how users interact with and to better provide the Services. See the heading titled ‘Website Analytics’ for more information about our use of Website Analytics and the categories of Personal Information collected by Website Analytics.
Minors
Our Services are intended for individuals 18 years or older. If you are under 18 and have provided Personal Information to us through our Services, you have the right to request and obtain the removal of content or information you have publicly posted under the California Business and Professions Code Section 22581. Be aware that your request does not guarantee the complete removal of content posted online, as the law may not permit or require removal in certain circumstances.
Do Not Track Features
California law requires us to let you know how we respond to web browser Do Not Track (DNT) signals. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser. However, at this stage, there is no uniform technology standard for recognizing and implementing DNT signals. As such, we do not currently respond to or support DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.
California’s Shine the Light Law
Under California's Shine the Light Law, California Consumers may request the type of Personal Information we disclose to third parties for their direct marketing purposes and a list of those third parties (if any). We have not disclosed Personal Information to third parties for direct marketing purposes.
To make any requests regarding your California Privacy Rights, please contact us by email at support@geo-cx.com.
13. Supplemental Notice To Individuals that Reside In the European Economic Area
Users of the Services that are residents of the European Economic Area (EEA) may have additional rights afforded to them under the EU General Data Protection Regulation (GDPR) and European Union Member States, including the United Kingdom and Switzerland.
Making a request in relation to your Personal Information
The GDPR gives EEA consumers various rights with respect to the Personal Information we collect, including the right to (subject to certain limitations):
Request copies of your Personal Information;
Access, update, or delete the Personal Information we have on you;
Request that we correct any information you believe is inaccurate, or request us to complete information you believe is incomplete;
Request erasure of your Personal Information that we have collected, under certain conditions;
Request that we restrict the processing of your Personal Information, under certain conditions;
Object to processing of your Personal Information, under certain conditions;
Request that we transfer the data we have collected to another organization, or directly to you, under certain conditions; and
Withdraw consent at any time where we are relying on consent to process your Personal Information.
Please note that we may ask you to verify your identity before responding to such requests. You will not have to pay a fee to access your Personal Information or to exercise any of the other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact your local Data Protection Authority about our collection and use of your Personal Information.
Legal Basis for Processing
We need a lawful basis to collect, use, and disclose your Personal Information as a controller. Our lawful basis will depend on the information concerned and the context in which it is processed. Generally, we rely on the following lawful basis for processing Personal Information:
We need to perform a contract with you;
You have given us permission to do so;
The processing is in our legitimate interest, and it is not overridden by your rights;
For payment processing purposes; and
To comply with the law.
Transfers of Personal Information
If you live in the EEA, we will only transfer your Personal Information from the EEA to countries outside the EEA on the basis of appropriate safeguards, such as the European Commission’s Standard Contractual Clauses or their equivalent under applicable law.
14. Contact Information
If you have any questions or complaints about this Privacy Policy or our handling of your Personal Information, please contact us at support@geo-cx.com.
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